INSTRUCTIONS FOR USE OF DIGITAL CAMERAS IN THE READING
May 20, 2004
The LBJ Library permits the use of digital cameras for
copying documents in our Reading Room using the following procedures:
photograph pages other than the top one, you may lay preceding pages back gently
and carefully, but do not fold the pages over, crease, or press down on
them. Weight bags are available
to hold pages down. Do not unstaple the document. Keep the documents flat on the table at all times.
RECOMMENDATIONS FOR DIGITAL
· Using the Autofocus feature
should ensure optimum image quality.
· A resolution of 2.0 MP produces equally
legible images and smaller files than higher resolutions.
· A white sheet inserted underneath thin paper
like carbon or onionskin eliminates bleed through of the contents from the
· It's best to review images frequently (at least
once each day) to identify any that need to be re-shot.
· Creating a file structure in your computer (to
the extent that you know which collections you'll be using) before capturing
any images facilitates organization.
· Keep your own log of the boxes you inspect in
the order you use them.
· Record each collection's file organization
scheme by taking images of the relevant page(s) of the finding aid before those
of the documents from that portion of the files. Caution: If you see that folders are
out of order when you open a box, consult the Reading Room staff before taking
· Take an image of the box label just before those
of the documents from that box.
· Include the folder label in each document image
so it can be clearly read.
· The camera will automatically number the images
and assign filenames in sequence. Information from finding aid and box label images can be added in each document image file's properties after
transfer to your computer.
· Saving images in JPEG format (the camera may do
this automatically) produces smaller files than using other formats.